Track classroom statistics

This article is about accessing classroom statistics. If you want to open a classroom slot as a learner, see the article to access a classroom →

Download classroom statistics

Administrators can download statistics of their classroom slots in a CSV format.

1. At the top, click Classrooms.
2. Optional: At the top left, click Filter to filter the list of classroom slots by Start date or End date.
3. At the top right of the list, click Download.
4. When prompted, click Download.

By default, all classroom slots starting on the current date and/or future dates will be displayed.

You can export data from past slots as well, by changing the filter on the top left of the page before clicking on the download button.

The file will display one line per classroom slot, with the following columns:

• Title: Name of the classroom slot.
• Trainers: First name and last name of the trainers for the slot, separated by a comma.
• Attendance: The number of learners marked as attended out of the total number of learners registered in the classroom slot.
• Fill rate: Percentage of spots filled for classroom slots with a max capacity set.
• Start: Date and hour of the start of the classroom slot (with the format YYYY/MM/DD HH:mm).
• End: Date and hour of the end of the classroom slot (with the format YYYY/MM/DD HH:mm).

Download user attendance

Administrators and coaches can download the attendance of users in their group.

Session instructors can download the attendance of users registered in their sessions.

If the classroom slot is hosted on Zoom or on Microsoft Teams, attendance will be tracked automatically.

1. In the left sidebar, click General analytics.
   • If General analytics doesn’t appear in your sidebar, click All at the top of the homepage, then click Statistics at the top left.
2. Open the Custom Reports tab.
3. Click New report.
4. Enter a Filename and select the export type Classrooms
5. In the Filters section, select your criteria for the report (groups, users, date range, sessions)
6. Under the Columns selection tab, rearrange/add/remove columns in the export.
7. Click Save or Download .
   • Save: Save the export settings for future use.
   • Download: Download the export (locally or via email).

The downloaded file will display one line per learner per classroom slot in which they were registered, with the following columns:

• Learner email: email of the learner.
• Learner Id: unique identifier for the learner.
• Learner groups: list of the name of groups to which the learner belongs, separated by a comma.
• Type:
  • on-site: the classroom slot is on-site.
  • virtual: the classroom slot is virtual.
• Block title: title of the classroom block.
• Slot Id: unique identifier of the classroom slot.
• Slot title: title of the classroom slot.
• Session Id: unique identifier of the path session to which the classroom slot belongs.
• Reported duration (hours): number of hours (as integer) for the reported duration of the classroom slot.
• Start date: date and hour of the start of the classroom slot, in the format YYYY/MM/DD HH:mm.
• End date: date and hour of the end of the classroom slot , in the format YYYY/MM/DD HH:mm.
• Status:
  • registered: the learner is registered to a classroom slot for which attendance was not filled.
  • attended: the learner was added to the attendance list.
  • missed: the learner was not added to the attendance list (and at least one other learner was added to the list).
• User Custom Field: title of the custom field (one column per custom field, ordered alphabetically). All custom fields are displayed by default, unless filtered in the export popup.

Additional statistics for classrooms with Zoom & Microsoft Teams

If your classroom slot is configured to use one of our webinar providers (Zoom or Microsoft Teams), you can also track the actual duration, attendance threshold, attendance percentage and attendance duration of the classroom slot.

1. At the top of the homepage, click Classrooms.
2. On the right side of a classroom slot with Zoom or Microsoft Teams, click Go to slot.

Below the link to the meeting, you will find the actual duration and the attendance threshold.

• Actual Duration: Actual duration of the webinar. If a meeting is scheduled from 9 AM to 11 AM but it ran for an extra 12 minutes, the actual duration is 2 h 12 min.
• Attendance Threshold: Determine if a user should be marked as Attended or Absent for the classroom slot. If the threshold is set to 75%, any user who attended less than 75% will be marked as absent. Any user who did not attend at all will also be marked absent.

In the slot attendance table, you will find the attendance percentage, and attendance duration per user.

• Attendance %: The duration of the meeting that each learner attended. A learner that attended the entire meeting will have 100% attendance. A learner who attended 1.5 hours of the 2 hour meeting will have 75% attendance.
• Attendance Duration: The amount of time that each learner spent in the meeting.