Admins, coaches, editors, and contributors can use the AI Companion to perform bulk actions on courses in plain language. You can ask the companion to perform the following actions:
- Edit the author
- Add or edit co-authors
- Archive courses
- Share courses in the library or a catalog
- Add or edit tags
- Edit the owner group
- Enable or disable collaborative learning (the course forum and reactions)
The Companion operates on active courses by default. You can explicitly ask about archived courses, but deleted courses are always excluded. One request can process up to 500 courses at a time.
Bulk-update courses
- At the top of the page, on the right of the search bar, click the
circle icon.
- Type your request. For example: "Archive all courses created in 2022" or "Add Maya as co-author to all courses tagged Onboarding."
- Review the list of matching courses in the side panel.
- Click Update to apply the action.
A Revert button appears after the action completes. Click it to undo the changes.
If the Companion cannot apply an action to some courses, it reports each failure separately. Ask "why?" to get more detail on each failure.
The Companion can only apply existing tags. It cannot create new ones. Courses are matched using tags and other attributes. To search by title, ask explicitly.
Example queries
Find courses
- "List all courses created in 2026"
- "Show me courses that haven't been edited in the last 3 months"
- "Which courses in this group are missing a tag?"
- "Find all courses owned by [Name]"
- "Which courses haven't been attempted by anyone in [Group Name]?"
Take action
- "Add the tag [Compliance 2026] to all courses in this list"
- "Share these courses in the library for [Group Name]"
- "Add [Name] as co-author to all courses owned by [Name]"
- "Replace [Name] with [Name] as author across these courses"
- "Archive all courses that haven't been edited since 2024"