Enable self-registration on a group

  • Updated

This feature is available to all platforms, but must be activated on demand. Contact your Account Manager for more information. It is currently available on the Web version only.

Users registering through self-registration will have to enter their first name, last name, email, password, and security code, select a language, and enter the values for the selected custom fields, if any.

Only users who do not already have an account on the platform may self-register.

The full workflow for allowing users to self-register in groups includes the following steps:

  1. Activating self-registration on the group
  2. Sharing the registration link and security code with users who may want to self-register

Group admins receive (an optional) notification that users have self-registered.

Activate self-registration in a group

Administrators and user administrators can activate self-registration in a group.

Self-registered users are added as Learners to the group.

  1. In the homepage sidebar, click on a group.
  2. At the top right of the main section, click settings.svg Settings.
  3. At the top, click USERS.
  4. In the left sidebar, click Add users → Set up self-registration.
  5. Enable Activate self-registration.

You can now share the registration link and security code with users who want to self-register (you can click COPY MESSAGE to save the welcome message in your clipboard).

Only users who do not have an account on your platform may self-register.

You can reset the security code by clicking GENERATE NEW CODE. The registration link remains the same, but only users with the new code will be able to self-register.

Add domain restriction

Administrators and user administrators can restrict the domain of email addresses of users who self-register.

  1. In the homepage sidebar, click on a group.
  2. At the top right of the right-side panel, click settings.svg Settings.
    • If the side panel is hidden, open it by clicking sideWindowLeft.svg Open newsfeed at the bottom right.
  3. At the top, click USERS.
  4. In the left sidebar, click Add users → Set up self-registration.
  5. In the field Domain name restrictions, enter the domains (with the @), separated by a semicolon.

Add an automatic deletion date

Administrators and user administrators can add an automatic deletion date for users who self-register.

  1. In the homepage sidebar, click on a group.
  2. At the top right of the right-side panel, click settings.svg Settings.
    • If the side panel is hidden, open it by clicking sideWindowLeft.svg Open newsfeed at the bottom right.
  3. At the top, click USERS.
  4. In the left sidebar, click Add users → Set up self-registration.
  5. At the bottom of the page, enable Activate automatic deletion.
  6. Select an option (relative or absolute date), and select a date.

Customize the welcome message on the self-registration form

Administrators and user administrators can customize the welcome message that is displayed at the top of the self-registration page.

  1. In the homepage sidebar, click on a group.
  2. At the top right of the right-side panel, click settings.svg Settings.
  3. At the top, click USERS.
  4. In the left sidebar, click Add users → Set up self-registration.
  5. Enable Customize registration form message.
  6. Enter the welcome message you would like to display to learners.

Clicking off of the field will automatically save the message.

Add custom fields to the self-registration form

Administrators and user administrators can add custom fields to the self-registration form. Learners can then select the values for the custom fields upon self-registration. Selecting the values is not mandatory for learners.

  1. In the homepage sidebar, click on a group.
  2. At the top right of the right-side panel, click settings.svg Settings.
  3. At the top, click USERS.
  4. In the left sidebar, click Add users → Set up self-registration.
  5. In the section Add custom fields, click plus.svg CUSTOM FIELDS.
  6. Select the custom fields.
    • Optional: Enabling Mandatory response will make any selected custom fields required for submitting self-registration.
  7. Click CONFIRM.

Download registration links and security codes for all groups

Administrators and user administrators can download the list of registration links and security codes for all groups in one export. See Track group statistics (section Download the list of groups).

Check out our blog for more L&D resources.

Was this article helpful?

3 out of 7 found this helpful

Have more questions? Submit a request