Enroll learners in a path session (legacy enrollment mechanism)

  • Updated

This article concerns path sessions created before January 24th, 2024, that were not using audiences. Path sessions created after January 24th, 2024 use the new enrollment mechanism →

If the path contains a program, do not forget to assign learners to one of its sessions (or add it to their Catalog). Otherwise, they will not be able to complete the step.

If the path contains another path, do not forget to enroll learners in one of its path sessions (or add it to their Catalog). Otherwise, they will not be able to complete the step.

  • Platform administrators can enroll any user or group, to any path session.
  • Group administrators and coaches enroll members of their groups to path sessions that belong to their group.
  • Instructors can enroll members of groups in which they have an administrator or coach role, in their path sessions.

If you wish for learners to self-enroll in a path session, see Add a path session to the Catalog.

Enroll individual users

  1. At the top of the homepage, click Paths.
  2. On the right of the name of a path, click Edit chrome_L6UiKAh2JF.png.
  3. If there is more than one path session, select a session from the Sessions sidebar.
  4. On the bottom of the Enroll learners section, under Enrollment, click + with the number of registered learners.
  5. Select the users.
  6. On the bottom right, click CONFIRM.
  7. Click PROCEED.

Users are then automatically enrolled to the path session, and receive an email notification (except if they have already completed all steps in the path). Depending on the session start date, they can click the link to either start or preview the path.

Enroll users with their email addresses

A variation of the previous technique is to enroll users by entering a list of email addresses in the user selection window. This presents several advantages:

  • You can include email addresses from users who do not yet have an account in the platform: this will automatically add them and grant them access to the platform.
  • You can enroll many users in one fell swoop.
  • If you already have the list of email addresses, you can just copy-paste it.

As with most batch actions, however, make sure your list is correct — especially if it’s long — to avoid mass-enrolling mistakes.

  1. At the top of the homepage, click Paths.
  2. On the right of the name of a path, click pen.svg Edit.
  3. At the bottom of the section Enroll learners, click plus.svg Add Learner(s).
    • If some users are already enrolled, click on the number of enrolled users.
  4. At the bottom left, click Add email addresses.
  5. Enter the email addresses (separated by a comma, or a line break).
  6. Above the field, select the group where they will be added.
  7. On the bottom right, click CONFIRM.

Users are then automatically enrolled in the path session, and receive an email notification when the path session starts (except if they have already completed all steps in the path).

If some enrolled users did not have an account in the platform, they also receive an invitation email to the platform.

Enroll groups

Enrolling a group will enroll all learners of that group in the path session. New learners of the group will automatically be enrolled in the path session as well.

  1. At the top of the homepage, click Paths.
  2. On the right of the name of a path, click Edit chrome_L6UiKAh2JF.png.
  3. If there is more than one path session, select a session from the Sessions sidebar.
  4. On the bottom of the Enroll learners section, under Enrollment, click + with the number of registered groups.
  5. Select the groups.
  6. On the bottom right, click CONFIRM.
  7. Click PROCEED.

Self-enroll to path sessions

If you Add a path session to the Catalog, learners can self-enroll to path sessions.

    1. Go to your group page.
    2. Click the path you want to sign up for.
    3. In the Next sessions section, click ENROLL.
    1. Go to Discover.
    2. Search for the path.
    3. Click REGISTER.
Check out our blog for more L&D resources.

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