Synchronizing EdFlex content with 360Learning

You can synchronize Edflex content (courses, videos, podcasts, and articles) and statistics with your 360Learning platform, using the Edflex connector.

The connector is deployed on a group in 360Learning. This group can be the root group of the platform or any other group. If that group has public children groups, the imported content will also be added to the catalog of these public children groups.

EdFlex integration overview

EdFlex content synchronization

Synchronized Edflex content is represented as 360Learning courses. They can be searched, filtered, and added to programs, paths, group catalogs, and libraries.

By default, courses appear in a dedicated Edflex section in the catalog. This section can be deleted.

Courses imported in a group are also added to the catalog of all the public children groups.

Courses imported from Edflex cannot be modified or deleted in 360Learning. The only way to delete them is to deactivate the connector. Once the connector is deactivated, all imported content is archived. For this reason, it is better to deploy the connector on a dedicated group and then spread the desired content manually.

The synchronization for Edflex courses happens daily, at 8:00 am CET.

Skills synchronization

You can automatically add Edflex content categories to the synchronized Edflex content in the 360Learning platform, as skills.

Those skills will be added to the 360Learning platform and can be used like any other skill.

Any skill manually added to Edflex content will be deleted at the next synchronization.

Statistics synchronization

Statistics synchronization happens daily, at 8:20 am CET.

For each course, the following statistics are retrieved:

• User ID
• Course ID
• Completion date
• Progress:
  • 100% if the user has marked the content as completed in Edflex
  • 50% if the user has started but not completed the course in Edflex
• Time spent

The following conditions must be met for Edflex statistics to be synchronized with your 360Learning platform:

• Users must be logged in Edflex when playing Edflex courses.
• Users must use the same email address on both Edflex and 360Learning.

The statistics about courses played on Edflex before the connector gets deployed on your 360Learning platform are retrieved.

Playing Edflex content on the 360Learning platform

On the 360Learning platform, learners who click START on the course homepage are redirected to the Edflex platform. From there, they can play the course if they have the required permissions.

When some Edflex content is part of a program or path in the 360Learning platform, launching the content redirects the learning on Edflex and will instantly allow the learner to start the next program block or path step, regardless of what is being done on Edflex or the external website.

Content property mapping

Set up the Edflex integration

Step 1: Request the activation of the Edflex connector

Send an email to your CSP or SA, asking for the activation of the Edflex connector, with the following 3 items:

• Connector name: Edflex
• Target group ID (see Find the ID of a group): the Edflex content will be added to the catalog of that group. If you choose the platform group, all users in public groups will see the content in their catalog. You may want to create a private group for this synchronization.
• The email of a user with author or administrator permissions on the group, who will become the author of the courses in 360Learning.

Step 2: Configure the Edflex integration

Once you've received confirmation that the Edflex connector is activated on your platform, you can set up the Edflex integration on your 360Learning platform.

Synchronized Edflex content is added to a specific group catalog as courses. They cannot be deleted, nor their title, description, or content be edited from the 360Learning platform.

Prerequisites: Contact your Edflex customer success manager to get your id and secret.

1. On the 360Learning platform, in the left sidebar, click on the group where the connector was activated.
2. On the top right, click Settings.
3. In the left sidebar, click Integrations.
4. Click Edflex.
5. In Client ID, enter the id communicated by your Edflex customer success manager.
6. In Client secret, enter the secret communicated by your Edflex customer success manager.
7. In Organization Name, enter your Edflex organization name.
   For example, if you usually access Edflex through https://mycompany-portal.edflex.com, then your organization name is mycompany-portal.
8. If you want to add Edflex content categories to the synchronized Edflex content in the 360Learning platform, as skills, select the check box Enable skills synchronization.
9. On the bottom right, click SETUP INTEGRATION.
10. When prompted, click CONTINUE.

Courses will appear in the catalog the following day. Synchronization happens daily at 6:30 am CET.

Deactivate the connector

The synchronization will stop and all synchronized courses will be archived. You will keep all the learning data that has already been synchronized.

1. In the left sidebar, click on the group where the connector was activated.
2. On the top right, click Settings.
3. In the left sidebar, click Integrations.
4. Click Edflex.
5. On the bottom right, click DEACTIVATE.
6. When prompted, click CONFIRM.