Add a session to the Catalog

  • Updated

Adding a session to the Catalog of a group allows Learners from that group to play the session without being invited.

A session from the Catalog may only be played once.

Add a session to the Catalog of several groups

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. On the right of the line Catalog, click +
  6. Check the groups
  7. On the bottom right, click CONFIRM

Add several sessions to the Catalog of a group

  1. In the left sidebar, click on a group, then on Settings
  2. Click the section COURSES & PROGRAMS
  3. On the left, click Catalog > Programs
  4. On the top right, click +
  5. Check the sessions
  6. On the bottom right, click CONFIRM

Add a validation step to a session

Learners will see a button REGISTRATION REQUEST instead of the button SIGN UP.

You can check registration requests from the menu Dashboard > Validations > Registration requests.

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. Check Require validation of open access registrations
  6. Select Validation by the instructors or Validation by the learners' managers

If you select Validation by the learner’s manager, but the Learner has no manager, then the validation request will be sent to the session Instructors.

Add a maximum number of seats to a session

You can define a maximum number of Learners who can register simultaneously to a session.

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. Check Limit the number of seats for open registration
  6. Enter the number of maximum seats
  7. On the bottom right, click OK

When the limit of Learners is reached, Learners trying to register are added to a waiting list. You can check the waiting list from the session's stats page.

A seat becomes available if:

  • a Learner finishes the session;
  • or a Learner drops out of the session.

A notification is then sent to the first person in the waiting list.

You can manage Learners in the waiting list in the following way:

  1. Go to the session's stats page
  2. Below the number in Waiting list, click see details

This menu allows you to:

  • Email Learners in the waiting list;
  • Register Learners to another session.
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