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Add a program session to the Catalog

  • Updated

Adding a program session to the Catalog of a group allows learners from that group to play the session without being invited. If the session contains a Classroom slot with a maximum number of seats, learners can still register to the session if all Classroom slots are full, but they will not be able to attend the Classroom slot.

A session from the Catalog may only be played once.

Add a session to the Catalog of several groups

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. On the right of the line Catalog, click +
  6. Check the groups
  7. On the bottom right, click CONFIRM

Add several sessions to the Catalog of a group

  1. In the left sidebar, click on a group
  2. At the top right of the group page, click ... > Settings
  3. Click the section COURSES & PROGRAMS
  4. On the left, click Catalog > Programs
  5. On the top right, click +
  6. Check the sessions
  7. On the bottom right, click CONFIRM

Add a validation step to a session

Learners will see a button REGISTRATION REQUEST instead of the button SIGN UP.

You can check registration requests from the menu Dashboard > Validations > Registration requests.

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. Check Require validation of open access registrations
  6. Select Validation by the instructors or Validation by the learners' managers

If you select Validation by the learner’s manager, but the Learner has no manager, then the validation request will be sent to the session Instructors.

Add a maximum number of seats to a session

You can define a maximum number of Learners who can self-register simultaneously to a session.

Session Instructors can still manually assign users, regardless of the maximum number of seats.

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. On the right of the name of a session, click Edit (pen icon)
  4. In the section Session general properties, click Advanced options
  5. Check Limit the number of seats for open registration
  6. Enter the number of maximum seats
  7. On the bottom right, click OK

When the limit of Learners is reached, Learners trying to register are added to a waiting list. You can check the waiting list, and email users, by clicking see details below Waiting list the session's stats page.

A seat becomes available if a Learner clicks Free my seat in the session homepage, or if a session Instructor unassigns a self-registered user. A notification is then sent to the first person in the waiting list.

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