Track program session statistics

  • Updated

Information contained in the program session dashboards

The program session dashboards give you quick access to the following information.

Under the Group section, you'll see:

  • Number of users currently registered
  • Number of open registrations from the catalog
  • Number of learners on the waiting list
  • Number of attendees
  • Progress of the session by course
  • Number of learners that have completed the session
  • Median time to complete the session
  • Average session score
  • Number of certificates delivered
  • Average score per block
  • Score distribution

After learners have begun a program, you'll see more data on their results:

  • Results by group
    • Users: Number of users from the group that are enrolled
    • Attendance: Percentage of users who have launched the session
    • Progress: Average completion rate of attendants
    • Score: Average score of attendants
  • Individual results
    • Learner's fist name
    • Learner's last name
    • Progress: Learner's session progress
    • Score: Learner's session score
    • Time spent: Amount of time learner has spent on the session
    • Last activity: Date of the learner's last session interaction
  • Detailed results 
    • Time limit
    • Attendance: Number of users who finished the session block / Number of registered users for the program
    • Score: Average score of for this session block
    • the detailed results by user;
    • Score distribuition

View the statistics of a specific session

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. Click on a session

View the statistics of all sessions linked to a program template

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM TEMPLATES
  3. On the right of the name of a program template, click Results and statistics (icon of histogram bars)

View the statistics of all sessions assigned to a group

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click GROUPS
  3. Click on a group
  4. Scroll down to the section Programs

Download session statistics

You can export the statistics of one or several sessions in the CSV format.

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM SESSIONS
  3. Click on a session
  4. At the top right of the General section, click Download (icon of an arrow pointing down)
  5. Optionally, filter by date, user, group, session, and custom field
    • By default, the export contains all users, groups, sessions and custom fields
  6. On the bottom right, click DOWNLOAD NOW

You can also click RECEIVE BY EMAIL to receive a download link for the file by email. We recommend that option if the direct download takes too much time.

Download the statistics of sessions linked to a program template

  1. In the left sidebar, click Dashboard
  2. In the left sidebar, click PROGRAM TEMPLATES
  3. On the right of the name of a program template, click Results and statistics (bar graph icon)
  4. On the top right of the section Individual results, click Download (icon of an arrow pointing down)

The export interface automatically selects all sessions linked to the program template.

Download the statistics of sessions assigned to a group

See how to track group statistics.

Breakdown of a session export file

The downloaded file will display one line per Learner (for all Learners who were assigned to the session, even those who have been unassigned since), with the following columns:

  • Last name: Last name of the user
  • First name: First name of the user
  • Email: Email of the user
  • User Custom Field: Title of the custom field (one column per custom field, ordered alphabetically). All custom fields are displayed by default, unless filtered in the export popup.
  • Additional information: Contents of the field Additional information in the user profile
  • Labels: List of the user’s labels, separated by a comma
  • Managers: Emails of the user’s managers, separated by a comma
  • Deleted user: Date when the user was deleted (the cell is empty if the user is active)
  • Session: Name of the session
  • Session ID: The session ID number
  • Author: Email of the user who created the session. If the user was anonymized, the email is replaced by an anonymized email, with the format XXX@360learning.eu (XXX being a random sequence of characters).
  • Program template: Name of the program template used
  • Program template ID: The program template ID number
  • Instructors: emails of users who were added as Instructors to the session
  • Registered user: Indicates with an "x" that the user is assigned to the session
  • Score: The user's most recent score
  • Progress: Completion rate of the user on the session
  • Start: Date and time when the user started the session
    • If the first block of the session is a course, the platform tracks duration from the moment when the user clicks Start on the course’s welcome page
  • End: Date and time of the user's last activity on a session course
  • Verified program: Indicates with an "x" that the user has a 100% completion rate on the session, reached the minimum score on all courses in Examination mode, and passed all assessments
  • Total time spent: Total time spent by the user on all course blocks in the session 
    • If the learner has made multiple attempts on a course, the platform only includes the duration of the most recent attempt
  • Expected duration: Duration defined in the session’s parameters
  • Skills: List of Skills added in the session’s parameters
  • Additional program information: Description added in the program template’s settings
  • Additional session information: Description added in the program session’s settings
  • Group (name of the group, one column per group): Indicates with an "x" that the group is assigned to the session and that the user belongs to the group
    • The report only includes a group column for groups that the exporter has coach or administrator permissions for
  • Block title 1: Name of the first course of the session
    • Displayed if at least one learner started the course
  • Block score 1: Score of the learner on the first course of the session
    • Displayed if at least one learner started the course
  • Block time 1: Time spent by the user on the first course of the session
    • Displayed if at least one Learner started the course
  • Block title/score/time X: Identical to the previous three columns, for the next courses
    • The number of blocks corresponds to the completion rate of the learner that is furthest along in the session
  • Classroom Block Title 1: Name of the first Classroom block of the program
  • Classroom Slot Title 1: Name of the first Classroom slot of the session
  • Classroom Slot Attendance 1: Percentage of attendance (corresponding to the global attendance value in Dashboard>CLASSROOMS)
  • Classroom Slot Duration 1: Number of hours for the Classroom slot’s reported duration.
  • Classroom Slot Start Date 1: Date and hour of the start of the Classroom slot (with the format YYYY/MM/DD HH:MM).
  • Classroom Slot End Date 1: Date and hour of the end of the Classroom slot (with the format YYYY/MM/DD HH:MM).
  • Classroom Block Title/Slot Title/Slot Attendance/Slot Duration/Slot Start Date/Slot End Date X: Identical to the previous four columns, for the next Classroom slots
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