Add a privacy policy, a moderation charter and terms of use

  • Updated

The platform owner can add a privacy policy, a moderation charter, and terms of use to the 360Learning platform and optionally request explicit consent from users when connecting for the first time.

They can also add them in private groups.

360Learning does not provide a default privacy policy, moderation charter or terms of use. It is your responsibility to provide your specific legal documents to the users of your organizations, according to GDPR regulations, as well as your own.

You can learn more about our compliance with GDPR in this article.

Add a privacy policy for your organization

Adding a privacy policy to your organization will allow members of the platform group to access it at any time in their personal settings. A link to the privacy policy will also be displayed at the bottom of the login form when invited users initially connect to the platform.

This applies only to users of the platform group. You can also add a privacy policy for a private group.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. Scroll down to the section Privacy policy, and enter the link to your privacy policy.
  6. Click anywhere on the page to save the settings.

Users can see the privacy policy document again by clicking on their profile picture then Personal settings on the homepage, then on the bottom of the page Display the privacy policy.

Force platform group members to agree to the privacy policy

You can ask platform group members to confirm they read and agree to the privacy policy by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. In the section Privacy policy, below the link to the privacy policy, check the box Obtain explicit consent from users to process personal data according to the Privacy Policy.

Add a privacy policy for a private group

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. Scroll down to the section Privacy policy, and enter the link to your privacy policy.
  5. If you want your users to explicitly agree to your privacy policy before using the 360Learning platform, select the check box Obtain explicit consent from users to process personal data according to the Privacy Policy.
  6. Click anywhere on the page to save the settings.

Force private group members to agree to the privacy policy

You can ask private group members to confirm they read and agree to the privacy policy by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. In the section Privacy policy, below the link to the privacy policy, check the box Obtain explicit consent from users to process personal data according to the Privacy Policy.

Add a moderation charter for your organization

Adding a moderation charter to your organization will allow members of the platform group to access it at any time in their personal settings. A link to the moderation charter will also be displayed at the bottom of the login form when invited users initially connect to the platform.

This applies only to users of the platform group. You can also add a moderation charter for a private group.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. Scroll down to the section Moderation charter, and enter the link to your moderation charter.
  6. Click anywhere on the page to save the settings.

Users can see the moderation charter document again by clicking on their profile picture then Personal settings on the homepage, then on the bottom of the page Display the moderation charter.

Force platform group members to agree to the moderation charter

You can ask platform group members to confirm they read and agree to the moderation charter by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. In the section Moderation charter, below the link to the moderation charter, check the box Obtain explicit consent from users about the moderation charter.

Add a moderation charter for a private group

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. Scroll down to the section Moderation charter, and enter the link to your moderation charter.
  5. If you want your users to explicitly agree to your moderation charter before using the 360Learning platform, check the box Obtain explicit consent from users about the moderation charter.
  6. Click anywhere on the page to save the settings.

Force private group members to agree to the moderation charter

You can ask private group members to confirm they read and agree to the moderation charter by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. In the section Privacy policy, below the link to the privacy policy, check the box Obtain explicit consent from users about the moderation charter.

Add terms of use for your organization

Adding terms of use to your organization will allow members of the platform group to access it at any time in their personal settings. A link to the terms of use will also be displayed at the bottom of the login form when invited users initially connect to the platform.

This applies only to users of the platform group. You can also add terms of use for a private group.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. Scroll down to the section Terms of use, and enter the link to your terms of use.
  6. Click anywhere on the page to save the settings.

Users can see the terms of use document again by clicking on their profile picture then Personal settings on the homepage, then on the bottom of the page Display the terms of use.

Force platform group members to agree to the terms of use

You can ask platform group members to confirm they read and agree to the terms of use by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. Connect as the owner account of your platform.
  2. In the left sidebar, click on the platform group.
  3. At the top right of the group page, click settings.svg Settings.
  4. In the left sidebar, click Advanced.
  5. In the section Terms of use, below the link to the terms of use, check the box Obtain explicit consent from users about the terms of use.

Add terms of use for a private group

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. Scroll down to the section Terms of use, and enter the link to your terms of use.
  5. If you want your users to explicitly agree to your terms of use before using the 360Learning platform, check the box Obtain explicit consent from users about the terms of use.
  6. Click anywhere on the page to save the settings.

Force private group members to agree to the terms of use

You can ask private group members to confirm they read and agree to the terms of use by checking a box the next time they connect to the platform. This action will be mandatory: group members will not be able to access any page of the platform until they check the box.

Invited users will also have to check that box in their first login form.

  1. In the left sidebar, click on a private group.
  2. At the top right of the group page, click settings.svg Settings.
  3. In the left sidebar, click Advanced.
  4. In the section Terms of use, below the link to the privacy policy, check the box Obtain explicit consent from users about the terms of use.
Check out our blog for more L&D resources.

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request