Managing programs

This article contains our best tips for managing your programs:

1 - Finding programs

2 - Duplicating templates

3 - Deleting templates

4 - Restoring archived templates

5 - Deleting the author of a program from the platform

  

1 – Finding programs

They are composed of:

  • 1 template: it’s your structure
  • 1 or multiple sessions: the instance related to your coaching, with dates that learners are registered for.

A - Finding templates

To find your template, navigate to the Microsoft_PowerPoint_2017-12-07_16_38_03.pngmenu: Access your template:

  • In Open: templates with one or more session(s) created
  • In Archived: template you’ve added to the trash.

 

B - Finding sessions

 

  • Navigate to theMicrosoft_PowerPoint_2017-12-07_16_38_03.png menu
  • Search for the template and access the Settings menu Screen_Shot_2017-04-26_at_10.48.08.png
  • Find all sessions related to the template in the box on the left

Google_Chrome_2017-11-13_15_13_33.png

Here, we can see that the program has only one session

 

2 – Duplicating templates

Duplicating templates allows you to copy and reuse an existing coaching. 

To do so, head over to theMicrosoft_PowerPoint_2017-12-07_16_38_03.png menu and click on the Duplication icon next to the template you want to copy:

Google_Chrome_2017-11-13_15_22_13.png

When templates are duplicated, the settings of the initial coaching are maintained:

  • Title
  • Cover image or program video
  • Description
  • Estimated work time
  • Skills
  • Program structure

C – Duplicating a session?

 It’s not possible to duplicate sessions. However, you can create a new session with the same settings.

 

3 – Deleting programs

A - Deleting templates

️ Please Note: The possibility to delete templates is only available for the User and 360Learning Premium offers

To permanently delete templates, you must first archive it. We have specifically designed these steps to avoid any accidental or unintentional deletions.

Here are the steps to follow:

  • Click on Settings Screen_Shot_2017-04-26_at_10.48.08.png
  • On the right-hand side of your screen, click on Archive
  • Your template will no longer be visible, but you can also choose to permanently delete it using the corresponding button

⚠️ Please Note: deleting templates is permanent! ⚠️

Please Note: Templates that has been permanently deleted will no longer be visible in learner statistics.

If you archive a program, the learners will keep having access to the associated sessions: those sessions will not be archived automatically.

B – Deleting sessions?

Sessions must be conserved to avoid bugs in learner statistics, it is therefore not possible to delete sessions.

However, you can remove a learner’s access to a session by un-enrolling them in the session by unchecking their name in the Participants tab.

If you end a session, learners can still see and play its modules if they are available in the catalog. If they are not available in the catalog once the session is over, the modules can no longer be viewed (even their corrections). 

4 – Restoring Archived Templates

To restore an archived template:

  • Navigate to the Microsoft_PowerPoint_2017-12-07_16_42_28.png menu and select the desired template.
  • Click on Google_Chrome_2017-12-07_16_45_34.png to retrieve the template.

5 - Deleting the author of a program from the platform

Let's take an example: as an HR student in the Training team, you spent countless hours creating courses and programs on the 360Learning platform. Your contract is coming to an end and you are about to leave the company. Therefore, your email address (and 360Learning ID) will probably be disabled. What will happen to your courses?

Don't worry about it!

Your content will not be deleted if you leave the platform, even if your profile is no longer accessible. It will always appear with your name as the tutor, unless someone duplicates them and creates new ones.
However, administrators can modify your content. If you want another trainer to modify your modules, you should consider naming them co-author before you leave.

 

 

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