Documents

In this article we'll go over the main features related to document management. Also, don't miss out on our exhaustive article on videos!

1 - What formats are compatible with the platform?

2 - Adding a document to a course

3 - Updating a course document

4 - Making a document downloadable for learners

5 - Retrieving a course document

6 - Special cases

 

1 – What formats are compatible with the platform?

  • All Office formats
  • Images: gif, jpg, png, bmp, ico
  • Videos: 3gp, avi, flv, m2ts, m4v, mkv, mov, mp4, mpeg, mpg, mts, vob, webm, wmv
  • Flash modules
  • You can integrate links (URLs or via an “embed code” / “iframe code”) from YouTube, Dailymotion, Vimeo, Prezi, Slideshare, Google Docs, ThingLink, Genially, Adways, Tiki Toki…and more than 2,000 other formats. Check out our favorite content creation tools here!

Please Note: Larger files naturally require more time to upload to the platform. You will receive a notification when your document has been uploaded successfully.

 

2 – Adding a document to a course

A – From your computer:

  • From the course editing menu, click on the arrow icon Add a Document 
  • You can drag and drop a document from you computer directly, or click on the import button

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B – From the Internet:

  • From the course editing menu, click on the arrow icon Add a Document 
  • Paste the URL or document embed code (for example, the URL of a YouTube video) in the address bar

 Google_Chrome_2018-08-17_14-43-30_2x.png

You can also add the link to an embedded document in the embed code address bar:

Google_Chrome_2018-08-17_14-44-55_2x.png

 

3 – Updating a document

Please note: only the author who added the document in the first place will be able to update it

  • Go to the Trainings > Courses menu
  • Choose the course and the activity
  • Go to activity settings:

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  • Click on Update the file
  • Don't forget to save your changes!

 

4 – Making a document downloadable for learners

As part of the course, you can make documents available for download by learners.

A - When adding the document to a course

Select the This document can be downloaded by learners option, as shown in the example below:

Google_Chrome_2018-08-17_15-04-25_2x.png

B - After the document has been added to a course

Go to the course editing menu, click on the activity and then click on the gear icon. Select the This document can be downloaded option.

Google_Chrome_2018-08-17_15-05-22_2x.png

Please note: only documents in .ppt, .pdf, .doc or .xls format can be downloaded.

 

5 – Retrieving a course document

As an administrator or trainer, you can download the documents that you’ve uploaded to the platform.

You have two ways of doing this:

A- Download it from the list of imported documents

  • Go to any newsfeed and click on the paperclip icon:

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  • Click on the Reuse tab:

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  • Click on the download icon to retrieve the document. 

B - Download it from a course

  • Navigate to the course that contains the document you want to download.
  • Click on the gear iconScreen_Shot_2017-04-26_at_10.48.08.pngin the upper right-hand corner of the document you want to download.
  • You have the option of downloading the document by clicking on the download icon in the upper right-hand corner:

Screen_Shot_2017-06-05_at_14.18.34.png

 

6 – Special cases

Based on different use cases, we’ve listed a few special cases for document importation below:

A - Integrating audio documents to the platform

We recommend that you sue a web hosting service like SoundCloud, for example:

  • Create your SoundCloud account
  • Host the audio file
  • Once your file has been hosted, select it and click on Share

Screen_Shot_2017-06-05_at_14.21.56.png

  • Copy the embed code in the dedicated menu
  • Paste the embed code in the field provided when you integrate media to the platform:

Google_Chrome_2018-08-17_14-44-55_2x.png

B - Integrate a PowerPoint presentation with animations/videos

When you upload a PowerPoint document on the platform, it will be “read” like a PDF: in other words, videos and animations will not be taken into account:

There are two workaround to keep animations:

  • If you have PowerPoint 2010, you can save the slideshow as a video. Click here for more information on the steps to follow.
  • You can also take a video capture of your presentation to keep animations. Check out Screencast to help you with this. 
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