Share your trainings in open access via the catalog

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There are 2 ways for your learners to attend trainings: 

  1. By receiving an invitation to follow a training program
  2. By viewing a training in open access via the catalog

The goal of the catalog is to encourage learners to view resources that interest them, without being enrolled in a training program by the training team.

 

  


 

Customize the catalog

Customize the catalog

To edit your training catalog:

  1. On the Homepage, click Catalog

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  2. Go to Settings

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Add Topics

Topics allow you to center your courses or programs around general ideas. They will be featured in the Discover tab of the catalog.

To create a topic:

  1. From the Homepage, hover over MyWorkspace and click Settings

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  2. In the settings, go to Keywords > Topics 

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  3. Click (+) to create a topic

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  4. Fill in the name of the topic and click SAVE

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To feature a topic in the catalog:

  1. On the Homepage, click Catalog

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  2. Go to Settings

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  3. Scroll down to the DisplayedTopics section, and click (+)

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  4. Select the topic and click CONFIRM

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Disable the catalog

By default, the catalog is activated on your platform.

To deactivate it (or reactivate it):

  1. On the Homepage, click Catalog

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  2. Go to Settings

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  3. Un-tick the Catalog option

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Share content in the catalog

Access to the catalog is managed via groups. You can decide what learners see in the catalog based on the groups they are part of.

Share courses in the catalog

Please note: you can only make courses available in the catalog if you have subscribed to the 360Learning Starter or User-Pack pricing plans.

To add a course to a group's catalog:

  1. In the top bar, click Training programs

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  2. In the left sidebar, click COURSES and select a course

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  3. In the course edition mode, click GENERAL SETTINGS

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  4. Scroll down to the Share your course section, and click (+) Group

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  5. Select the group(s) for which the course will be available in the catalog, and click CONFIRM

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Share programs in the catalog

  1. In the top bar, click Trainings

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  2. In the left sidebar, click PROGRAMS

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  3. Click on a program

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    Note: you can only add a session of a program in the catalog. Make sure the program you want to add has a running session.

  4. In the Session box, click on a running session

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  5. Scroll down to the Advanced options, and click on the button Screen_Shot_2017-05-02_at_17.01.21.png next to Catalog

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  6. Select the groups

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  7. At the bottom, click CONFIRM
For more information: you can find out more on program advanced options here.

 

Add requirements for content in the catalog

Please note: requirements only apply to courses and programs in the catalog. They won't apply to assigned programs (i.e programs for which you have enrolled learners).

 

Add course requirements 

  1. In the top bar, click Trainings

    Screenshot_2019-01-15_09-22-12_2x.png

  2. In the left sidebar, click COURSES and select a course

    Google_Chrome_2019-02-04_16-55-15_2x.png

  3. In the course edition mode, click GENERAL SETTINGS

    Google_Chrome_2019-02-04_16-58-39_2x.png

  4. Scroll down to the Share your course section, and add requirements

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Add program requirements

To add requirements to a program:

  1. In the top bar, click Trainings

    Screenshot_2019-01-15_09-22-12_2x.png

  2. In the left sidebar, click PROGRAMS

    Google_Chrome_2019-01-15_09-23-14_2x.png

  3. Click on a program

    Google_Chrome_2019-01-15_12-23-21_2x.png

    Note: you can only add a session of a program in the catalog. Make sure the program you want to add has a running session.
  4. In the Session box, click on a running session

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  5. Scroll down to the Advanced options, and add requirements

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Validate registration requests for programs in the catalog

By definition, your learning catalog is the place where learners can sign up for programs in open access. 

However, you may want to control their access to the training. 

Enters: a validation process for programs in open access that lets you control requests! 

  1. In the top bar, click Trainings

    Screenshot_2019-01-15_09-22-12_2x.png

  2. In the left sidebar, click PROGRAMS

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  3. Click on a program

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  4. In the Session box, click on a running session

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  5. Scroll down to the Advanced options, and tick "Require validation of open access registrations"

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  6. Select the users who will perform the validation (they can be tutors or managers)

 

Once the validation is set up:

  1. Learners who wish to take the program will have to send in a request

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  2. Tutors/Managers will receive a notification. Please note: requests will be sent over to program tutors in case learners don't have a manager, should you have selected requests to be handled by managers. 

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  3. You will be able to validate or decline the request

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    Please note: you can also manage validation requests direction from the Dashboard > Validations > Registration requests menu. 

 

Set up a waitlist for a program in the catalog

Via the catalog, learners can take programs in open access. This means that they don't need to be enrolled by a member of the L&D team to start the program.

To help you better manage your program audience, you can decide on a maximum number of seats per program.

To create a waitlist:

  1. Go to the session's settings and open the AdvancedOptions menu
  2. Tick Limit the number of seats for open registration
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  3. Choose the number of seats and click SAVE

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Once the waitlist is up:

  1. Learners can sign up to the program as long as there are remaining seats
  2. Once the class is full, learners who wish to enroll will be put on a waitlist via the program page
  3. You can access this waitlist from the Session Settings:

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A seat becomes available:

  • When a learner completes the program
  • When a learner opts out of the waitlist. The seat will go to the next person on the list (on a first come, first served basis)

You can manage the waitlist from the session settings: 

  1. From the Dashboard, go to the session settings 
  2. In the top menu, check the waitlists' details

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  3. By clicking the details you can:
    • Email members of the waitlist 
    • Assign them to another session

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