Catalog: making your content available in open access 📖



Let's recap: on the platform, your learners can follow training programs in 2 ways:

  • They receive an invitation to follow a training program (ex. mandatory regulatory training)
  • They can follow courses and programs in open access via the catalogue (ex. cross-disciplinary management program)

The catalogue allows you to make programs and courses available to targeted groups of learners: each training group has their own training catalogue.

The goal of the catalogue is to encourage learners to view resources that interest them, without needing to be enrolled in a training program by the training team. It’s kind of like a video-on-demand site!

We've put together an article for you that recaps catalogue features:

1 - Customizing the catalog

2 - Making content available in the catalog

3 - Catalog navigation for trainees


 1 – Customize the catalog

A – Disable a group’s catalogue

By default, the catalogue is activated on your platform.

To deactivate it (or reactivate it):

  • Navigate to the catalog settings menu:


  •  (Un)check the Catalogue option:


B – Customize the catalog

The catalog is fully customizable based on your company's needs and visual identity:

  • Catalog name ("Catalog", "Training Center" or the name of your choice up to 24 characters)
  • Cover image
  • Presentation video
  • Description 
  • Display of tabs

C – Make yourself some tabs!

Your catalogue is organized into several categories:

  • The New section contains the latest training programs added to the group's catalogue
  • The Most Popular Training section contains programs and courses with the most views
  • You can also organize your catalogue by Topics. They're visible in the Discover section of the catalogue


D - Topic creation

Topics allow you to center your courses or programs around general ideas.  

You can create topics:

  • Directly via the Catalog settings: in the Displayed Topics session, click on the Screen_Shot_2017-05-02_at_17.01.21.png button to see available topics, and on Screen_Shot_2017-05-02_at_17.01.21.png in the bottom-left corner to create a new topic.
  • Or via the My Workspace > Settings > Topics menu. Click on the Screen_Shot_2017-05-02_at_17.01.21.png button to create a new topic

Topics will be featured in the catalog's Discover tab.

To allocate a topic, access the catalog settings and click on the Screen_Shot_2017-05-02_at_17.01.21.pngbutton to select a topic. 


2 – Making content available in the catalog

Access to the catalog is managed via groups. You can decide what learners see in the catalog based on the groups they are part of.

  • For a course: from the General course Settings, go to the Share you course > Catalog section and click on Groups to open access to specific groups. Click here to find out more on course availability via the catalog.

💡Please note: course availability in the catalogue is only available if you have subscribed to the Starter or User-Pack pricing plan.

  • For a program: in the session's settings menu, scroll to the Advanced options menu and click on the Open access in the catalog option. Then click on Groups to open access to specific groups. Click here to find out more on program advanced options!


3 – Catalog navigation for Trainees

There are 2 touch points:

  • The Discover tab is the Homepage of the catalog where your learners can access recently-added trainings.
  • The Browse tab is the index page where your learners will find all the training available to their group.

 Trainees can filter catalog content by:

  • Training type (course, program, certifying program)
  • Skills (if skills have been added to the course or program)
  • Group (if the trainee belongs to multiple groups) 
  • Badges
  • Title (alphabetical order)
  • Number of views
  • Title (alphabetical order)
  • Language (only for courses)
  • Completion (trainees can hide the programs/courses they have already completed by clicking on the eye-shaped icon Screen_Shot_2017-05-09_at_15.37.35.png)

Trainings will display in the catalog tabs according to the following order:

  • Discover tab: 
    • Programs, then courses
    • Then from the oldest to the most recent item
  • Browse tab:
    • Programs, then courses
    • Then from the most recent to the oldest item

Also, you can set pre-requisites for a training. This means that the item will only be visible in the catalog when the learner has completed all the necessary resources. Click here to find out more!

Have more questions? Submit a request